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Facility Rentals

PAVILION

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Pavilion Entire Building

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55,000 sq. ft. (200’ x 275’)
Arena grandstand seating capacity 1,800


The Grays Harbor Pavilion, located at the fairgrounds, was built and dedicated in 1982. The Pavilion is owned by Grays Harbor County and managed by a full time staff.

This multi-use facility offers two large rooms and an indoor arena. See Pavilion layout below. Multiple events can occur on the same days and fairgrounds staff members will assist in making your use of the facilities a pleasant one. The Pavilion is open and available for use on a year round basis. The large rooms allow for use indoors during the winter when the weather could be a factor outdoors.
  • Excellent for horse shows, rodeos, concerts, indoor motorsports events, animal showm and much, much more!
  • Free Admission events - $975.00 per day. Plus up to 10% of the gross sale of products including, but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Ticketed Admission events - $975.00 per day
    Plus up to 10% of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may also be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $450.00 per event
  • Any event running after midnight must pay an additional staff rate of $150 per hour.
  • THERE WILL BE NO SHORT TERM RENTAL OF THE ENTIRE BUILDING

Pavilion Indoor Arena

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21,000 sq. ft. (100'x210')
Grandstand seating capacity 1,800
  • Great for Equestrian Practices/Events, Dog Shows, and much, much more! The possibilities are endless.
  • Full Day (5 hrs. or more) - $450.00/da
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate
  • Short term usage (2 hr. minimum, 4 hr. maximum) - $100.00/hr.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $250.00 per event
  • Arena Prep fee (To both pack and restore floor surface)-$500
  • (To either pack or restore floor surface) - $250.00
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

*Note: For groups that require more than three workings or re-workings of the arena per day, a grooming fee may also be charged at a rate based on $60/hr. (pro-rate to the nearest ¼ hour). For example, if a working takes 15 minutes the charge would be $15. THE WORKING SCHEDULE MUST BE DISCUSSED AND WORKED OUT DURING CONTRACT NEGOTIATIONS. IF THE GROUP DOES NOT REQUIRE FAIRGROUNDS STAFF TO WORK OR REWORK THE ARENA MORE THAN THREE TIMES PER DAY, OR THEY WISH TO PERFORM SUCH TASKS THEMSELVES, THIS FEE WILL NOT APPLY. Groups wishing to work the arena themselves will be financially responsible for any damage done while performing such tasks.

Pavilion Exhibit Hall

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10,000 sq. ft. (50’x200’)
Capacity 1,200 dance style, 900 banquet style
  • Ideal for Dances, and renting in conjunction of Indoor Arena.
  • Full Day (5 hrs. or more) - $400.00
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Short term usage (2 hr. minimum, 4 hr. maximum) - $90.00/hr.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $250.00 per event
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

Pavilion Meeting Room

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5,000 sq. ft. (50’x100’)
Capacity 600 dance style, 400 banquet style
  • Often used for Meeting's, Wedding's, Celebration of Life's, ect.
  • Full Day (5 hrs. or more) - $325.00 per day
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Short term usage (2 hr. minimum, 4 hr. maximum) - $75.00 hr.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $250.00 per event
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

BUILDINGS

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Borden-Seabert Exhibition Building

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60’x84’
  • Great for Wedding's, Celebration of Life's, Banquets, ect.
  • Includes restrooms; 60’x72’ usable floor space; Handicap accessible women’s and men’s Restrooms; and small Kitchenette. All utilities including natural gas heat are included in rental fee.
  • Full day (5 hrs. or more) - $350.00 per day
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Short term (2 hr. minimum, 4 hr. maximum) - $75.00/hr
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $250.00 per event
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

Agricultural Building

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2,400 sq. ft. (40’x60’)
  • Often used for Dance's, Wedding's, ect.
  • Full day (5 hrs. or more) - $300.00
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Short term usage (2 hr. minimum, 4 hr. maximum) - $65.00/hr.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Deposit Minimum - $250.00 per event
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

Crafts & Hobbies Building

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3,600 sq. ft. (40’x90)
  • Full Day (5 hrs. or more) - $225.00
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Short term usage (2 hr. minimum, 4 hr. maximum) - $50.00/hr.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Cleaning and Damage Deposit - $200.00
  • Any event running after midnight must pay an additional staff rate of $150 per hour.

4-H Food Booth

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  • Great location in the Food Court, during an event for fundraisers.
  • Full Day (5 hrs. or more) - $100.00 for Building
  • Full Day (5 hrs. or more) - $100.00 for Equipment
When renting equipment, you also have to rent the building.
  • For rentals of two (2) days or more, a reduced rate may be nogotiatred.
  • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
  • Refundable $200.00 cleaning/damage deposit is necessary. Half will go to the Fairboard to cover equipment. Half will go to the Fairgrounds to cover the building.
  • Pavilion Annex

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    8,640 sq. ft
    • Often used for Grooming Area during Dog Shows, Store RV/Boats during the year, ect.
    • Full Day (5 hrs. or more)
      Whole Building - $250.00
      Half Building - $150.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short Term - $60/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $200.00
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    LIVESTOCK BARNS

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    Poultry/Rabbit Barn

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    3,290 sq. ft., L shaped (47’x 70’)&(96’x46’),
    door height (2)11 ft., (2) 9 ft 9 in.
    • Full Day (5 hrs. or more) - $200.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short term usage (2 hr. minimum, 4 hr. maximum) - $45.00/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Damage Deposit - $200.00 per event
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    Animals of the World Barn

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    5,760 sq. ft. (48’x120’) door height 11 ft. 9 in.

    • Full Day (5 hrs. or more) - $200.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short term usage (2 hr. minimum, 4 hr. maximum) - $45.00/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Damage Deposit - $200.00 per event
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    Sheep Barn

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    4,350 sq. ft. (30’x145’) door height 10 ft. 4 in.
    • Full Day (5 hrs. or more) - $200.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short term usage (2 hr. minimum, 4 hr. maximum) - $45.00/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Damage Deposit - $200.00 per event
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    Beef/Dairy Barn

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    10,452 sq. ft. (67’x156’) 9 ft 10 in., 9 ft. 8 in., (2) 9 ft. 6 in.
    • Full Day (5 hrs. or more) - $200.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short term usage (2 hr. minimum, 4 hr. maximum) - $45.00/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Damage Deposit - $200.00 per event
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    FFA Barn

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    (1) 10 ft., (1) 10 ft. 10 in.
    • Full Day (5 hrs. or more) - $200.00
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Short term usage (2 hr. minimum, 4 hr. maximum) - $45.00/hr.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Damage Deposit - $200.00 per event
    • Any event running after midnight must pay an additional staff rate of $150 per hour.

    ARENA / EQUINE

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    Horse Barn Stalls

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    (10 x 10)
    • Unbedded: Day Rate (O-24 hours) - $15.00/day
    • Event Rate (Anytime between 6:00 a.m. Sat. and 8:00 p.m. Sun.) - $25.00
    • Weekend Rate (Anytime between 6:00 a.m. Fri. and 8:00 p.m. Sun.) - $35.00
    • Extended Weekend Rate (Anytime between 6:00am Thurs. and 8:00pm Sun.) - $45.00
    • Weekly Rate (Up to seven (7) consecutive days) - $75.00
    • Cleaning – All uncleaned stalls will result in a $20 stall cleaning fee per stall. This fee will be billed to show management.

    *Due to the occasional lack of availability and the volatile market for shavings, the Grays Harbor County Fairgrounds will no longer be providing bedded stalls or bedding material unless specifically requested under the terms of a special event contract. The cost of such services will be based on market price and staffing costs, with a minimum base rate of $22/stall/day. Any period of time between 0 and 24 hours constitutes a “day” of rental. Customers will be billed at the least expensive applicable rate, according to actual hours of stall use.

    Pavilion Outdoor Arena

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    240’ x 150’
    • Full Day Only - $175.00
    • *Included free of charge with Pavilion Arena Horse Shows
      Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $100.00 per event

    Montesano Farm & Home Arena

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    160’ x 60’
    • Full Day (5 hrs. or more) - $225.00
    • *Included with full Pavilion building rental.
    • *Not included with Pavilion Arena shows that only rent Indoor Arena.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Full Day rental in conjunction with Indoor Arena rental..$100.00; $50 Youth Rate
    • Deposit Minimum - $200.00 per event; $50 if with Arena rental
    • Short Term Group Rent by Reservation - $55.00/hr. (lights not included)
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Lights with Group Rental - $25.00/hr.
    • Short Term Individual Open Riding $5.00/hr./rider
    • *If lights are used ADDITIONAL $5.00/hr./rider
    • *During Normal Business hours, Monday through Friday, 8:00am to 5:00pm, customers must pay in the Fairgrounds Office prior to riding. Gates will be opened by staff at that time. Customers arriving after normal business hours and on weekends must contact the Fairgrounds Caretaker at (360)722-6555. The caretaker will meet riders at the arena to collect fees and open gates.
    • *Bulk Riding Rate – Riders who use the arena on a regular basis can benefit by purchasing a bulk riding voucher that will reduce the cost of use. The bulk riding rate is $50 per month. A person taking advantage of this option will be issued a key that is good for one calendar month. Locks will be rotated on the 1st of each month. Keys must be returned by the riders at month’s end, before the key for the next month can be issued. A fee may be assessed as penalty in the case that a key is lost or not returned.

    OUTDOOR AREAS

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    Pavilion Lawn Area

    • Great rental for group camping
    • Includes stage, power and lights - $375.00
    • Lots must be rented if parking is charged, or 15% of total parking fees collected, must be paid to the Fairgrounds, whichever is greater.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $150.00 per event
    • Note: The Fairgrounds retains first-rights for parking lot fees. The County may, at its sole discretion, assign its parking lot fee collection rights to any group, by written contract. Such groups may receive, for their exclusive benefit, all or a shared portion of such fees.
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    Midway Lawn Area

    • Great rental for group camping
    • Includes power, overhead lights and water hook-ups - $350.00
    • Lots must be rented if parking is charged, or 15% of total parking fees collected, must be paid to the Fairgrounds, whichever is greater.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $150.00 per event.
    • Note: The Fairgrounds retains first-rights for parking lot fees. The County may, at its sole discretion, assign its parking lot fee collection rights to any group, by written contract. Such groups may receive, for their exclusive benefit, all or a shared portion of such fees.
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    Carnival Lot Area

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    Includes power and water hook-ups - $350.00
    • Lots must be rented if parking is charged, or 15% of total parking fees collected, must be paid to the Fairgrounds, whichever is greater.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $150.00 per event
    • Note: The Fairgrounds retains first-rights for parking lot fees. The County may, at its sole discretion, assign its parking lot fee collection rights to any group, by written contract. Such groups may receive, for their exclusive benefit, all or a shared portion of such fees.

    PARKING LOTS

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    Paved Lot

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    • paved lot - $350.00
    • Lots must be rented if parking is charged, or 15% of total parking fees collected, must be paid to the Fairgrounds, whichever is greater.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $150.00 per event
    • Note: The Fairgrounds retains first-rights for parking lot fees. The County may, at its sole discretion, assign its parking lot fee collection rights to any group, by written contract. Such groups may receive, for their exclusive benefit, all or a shared portion of such fees.

    Grass Lot

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    • grass lot - $350.00
    • Lots must be rented if parking is charged, or 15% of total parking fees collected, must be paid to the Fairgrounds, whichever is greater.
    • Plus up to 10 % of admission fees and/or the gross sale of products including but not limited to food, alcohol and novelties. A flat fee may be negotiated in lieu of the percentage rate.
    • Deposit Minimum - $150.00 per event

    • Note: The Fairgrounds retains first-rights for parking lot fees. The County may, at its sole discretion, assign its parking lot fee collection rights to any group, by written contract. Such groups may receive, for their exclusive benefit, all or a shared portion of such fees.

    CAMPING

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    Section A

    • Overnight - per space (hook-up, non-hook-ups or tent) - $20.00
    • Special Events (Fairgrounds will make determination) - $25.00
    • Note: A special “TENT ONLY” dry camping area may be set up during certain events at a reduced nightly rate of - $15.00
    • A bulk group camping rate may be negotiated in certain camping areas.
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    Section B

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    • Overnight - per space (hook-up, non-hook-ups or tent) - $20.00
    • Special Events (Fairgrounds will make determination) - $25.00
    • Note:
      A special “TENT ONLY” dry camping area may be set up during certain events at a reduced nightly rate of - $15.00
    • A bulk group camping rate may be negotiated in certain camping areas

    Section C

    • Overnight - per space (hook-up, non-hook-ups or tent) - $20.00
    • Special Events (Fairgrounds will make determination) - $25.00
    • Note:
      A special “TENT ONLY” dry camping area may be set up during certain events at a reduced nightly rate of - $15.00
    • A bulk group camping rate may be negotiated in certain camping areas
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    Section D

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    • Overnight - per space (hook-up, non-hook-ups or tent) - $20.00
    • Special Events (Fairgrounds will make determination) - $25.00
    • Note:
      A special “TENT ONLY” dry camping area may be set up during certain events at a reduced nightly rate of - $15.00
    • A bulk group camping rate may be negotiated in certain camping areas

    BOAT/RV STORAGE

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    Per Month Storage Fees, plus Leasehold Excise tax of 12.84%, locked buildings (no heat)

    0’ -19’ - $75.00
    20’ – 24’ - $80.00
    25’ – 30’ - $85.00
    31’ – 40’ - $90.00
    41’ & Up - $100.00
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    Printable Forms - Storage and Swap Meet

    Printable Facility Rental Rates

    Facility Rental Reservation Form - Mail In

    Reserve Online

    Facility Rental Reservation Form


    EVENT INFORMATION

    ORGANIZATION NAME
    EVENT NAME
    WHAT TYPE OF EVENT IS THIS?
    Example: Fundraiser, Equestrian, Rodeo
    DESCRIPTION OF EVENT
    EVENT SET-UP DATE
    EVENT START DATE
    EVENT END DATE
    EVENT HOURS EACH DAY
    TIMES BUILDING NEEDS TO BE OPENED AND CLOSED EACH DAY
    IS THE EVENT OPEN TO THE PUBLIC?

    IS ADMISSION CHARGED?

    IF YES, WHAT IS THE COST OF ADMISSION?
    IS PARKING CHARGED?

    IF SO, WHAT IS THE COST OF PARKING?
    FACILITY REQUESTED FOR RENTAL
    IF OTHER WAS SELECTED, WHICH FACILITY(S)?

    EVENT EQUIPMENT NEEDS

    How many of the following will you be needing?

    You can always give us an estimate if you don't have the specific information at this time.  
     
    Tables (8x2 Plastic)
    Tables are $3.00 each.
    Chairs
    Chairs are $.50 each
    ANY OTHER EQUIPMENT NEEDED FOR RENTAL? Example: Bleachers, Portable Stage

    IF YES, WHICH EQUIPMENT?

    CONTACT INFORMATION

    CONTACT PERSON
    Who will be signing contract
    First Name
    Last Name
    Address Line 1
    Address Line 2
    City
    Postal Code
    Phone Number
    E-Mail
    First Name
    Last Name
    Email Address
    Terms & Conditions
     

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