DEPARTMENT Y

DEPARTMENT Y
4-H YOUTH DEVELOPMENT CLUBS

General Superintendent: Davona Gwin
Assistant Superintendents:
Phil Hearnesberger and Jeannie Colley

4-H Youth Development Program Assistant: Carol Rieth

4-H Fair Committee
Davona Gwin, Chairman
Phil Hearnesberger, Vice Chairman
Jan Hendricksen
Sharon Reynvaan
Rhonda Borden
Tom Gwin
Nancy Graham
Ray Graham
Jeannie Colley
Etta Bondy
Teena Butterfield
Charlee Graham

DEPARTMENT RULES:
1. All boys and girls entering exhibits in this department must be properly enrolled members of the 4-H Youth Development program. All 4-H club members must be enrolled by April 1 of the current year to participate in fair activities. An official membership list of all participating 4-H clubs must be provided to the fair office by July 1. Each exhibitor should have his exhibits checked by the project leader before making entries in the fair. When exhibits and contests are divided into age groups, the following groups apply:
Primary: Kindergarten and grades 1 & 2, provided the member has reached their 5th birthday by January 1 of the current 4-H year.
Juniors: Grades 3, 4, & 5 (members must be in the third grade and have reached their 8th birthday by January 1 of the current 4-H year)
Intermediates: Grades 6, 7, & 8
Seniors: Grades 9 and above, provided the
member has not passed their 19th birthday before January 1 of the current 4-H year.
2. All state 4-H policies (found in EM0758 Washington State 4-H Policy) and Grays Harbor County 4-H Policies (adopted 10/95) apply to the fair.
3. 4-H club members may exhibit or compete only in projects in which they are enrolled during the current 4-H year. All exhibits must follow the requirements under 4-H project guidelines.
4. All 4-H club exhibitors shall observe the general rules and regulations of the Grays Harbor County Fair, except as they may be modified below.
5. Only one item may be entered by an individual in any one class, except as otherwise stated in the class rules.
6. 4-H club members registered in Grays Harbor County 4-H clubs may show their livestock in open class competition, with the permission of the Open Class Superintendent, their local 4-H leader, and the 4-H Section Superintendent, provided that an open class entry form is completed and mailed to the fair office with the stall fees before the deadline. Please indicate on the open class entry form that this is a 4-H animal and will be housed with the club. Refer to open class rules.
7. 4-H members registered in non-Grays Harbor County 4-H Clubs, must declare by the entry date and show in either 4-H or open class. Cross exhibiting will not be allowed.
8. ANIMAL HEALTH AND THE USE OF ILLEGAL SUBSTANCES - The use of illegal drugs and/or improper use of animal health products or foreign substances will not be tolerated in the 4-H Youth Development Program. Extension personnel, 4-H volunteers, families, youth, and fair/show officials have a legal and moral obligation not to misuse these products. We have the responsibility to tell others not to use these substances, and to report those who do use any illegal substance. The administration of any drug or medication which could affect an animal’s performance resulting in an unfair advantage or the disposition of the animal, is unacceptable. Additionally, there are federal penalties for using illegal substances that are going into the nation’s food supply.
9. All 4-H animals are to be left outside the 4-H barns until the animals are checked by the veterinarians outside the barns. Superintendents have the authority to refuse entry until the animal is examined and approved for entry by a veterinarian. If the animal shows signs of infectious or contagious diseases following the original inspection, a committee of three persons designated by the barn superintendent may ask for removal of the animal from the fairgrounds or a veterinary inspection paid for by the exhibitor. Consult your veterinarian as to diseases such as IBR, BVD, P13, etc. for which vaccinations are recommended and for which preventative measures are indicated, and also proper timing for such actions. DO NOT leave this matter to the last week before fair and expect to accomplish effective disease management.
10. Cash prizes will be paid to the winners in listed classes according to the Danish point system. Points awarded are listed herein at the beginning of each entry section according to group placings on the quality of exhibits. The total premium money will be divided into equal amounts for each point awarded.
11. 4-H Equine entries are due by July 1 to the Grays Harbor County Cooperative Extension Office, PO Box R, Elma WA 98541. Entries must be made on proper entry forms. Advance entries for all other animal entries are due by July 15 to the Grays Harbor County Fair Office, PO Box 1229, Elma WA 98541. All contest entries are due by July 15 to the Grays Harbor County Cooperative Extension Office, PO Box R, Elma WA 98541. All entry forms must be accompanied by a signed Grays Harbor County 4-H Code of Conduct/Parental Consent and Release Form.
12. All still life exhibits, including educational posters and primary still life exhibits, must be entered on Sunday, prior to opening, between 1:00 p.m. and 7:00 p.m. All plant science exhibits are to be entered on Tuesday, prior to opening, between 3:00 p.m. and 7:00 p.m. All exhibits of livestock, equine, poultry, and rabbits must be entered on Tuesday, prior to opening, between 2:00 p.m. and 8:00 p.m.
13. Primary 4-H members are limited to Grays Harbor County 4-H Clubs only. Primary 4-H members are not eligible for competitive events; large animals exhibits including beef, sheep, swine, horse, dairy cattle, dairy goat, or llama; or projects involving firearms or motorized vehicles. Primary members may exhibit pygmy or novelty goats, horseless horse project, and in any project not named in this paragraph. All small animals except dogs and cats, exhibited by primary members, must be entered on Tuesday, prior to opening, between 2:00 p.m. and 8:00 p.m. Please refer to entry schedule for dogs and cats.
14. Exhibitors will be responsible for their own exhibits. Each exhibitor is responsible for damage or personal injury caused by his animal, and it is mandatory that you have liability insurance. Contact your insurance agent.
15. Each exhibitor is required to furnish their own straw, hay, grain, water buckets, barn tools, grooming equipment, and tack boxes. Initial bedding will be supplied by the fair. Grain must be kept in tack boxes or suitable containers. Feeding of poultry and rabbits will be provided for and feed furnished. Each exhibitor must clean their stall space within two days of the closing of the fair. Failure to do this will result in the forfeiture of premiums.
16. Entry forms and exhibit tags are available to 4-H leaders at the County Extension Office in Elma. Complete instructions for making members entries are also available.
17. All animals to be exhibited in the 4-H department must be acquired and in the possession of the member no later than May 1 of the current 4-H year, and carried as a project. Dairy Cattle Replacement Heifers have a June 1 possession deadline and ALL dairy certificates must be filed with the County Extension Office by June 1. Animals used but not owned by members must be in their possession and care by May 1 to be exhibited at the fair; exception is Service Dogs which have a deadline of May 31. Please refer to EM0758 Washington State 4-H Policy (revised 3/2000) and Grays Harbor County 4-H Policies (adopted 10/95). Please refer to the Youth Livestock Auction Supplement for animals entered in the auction.
18. 4-H livestock exhibits (including poultry, rabbits, tack, tack boxes, and decorations) may not be removed from the barns before 7:00 p.m. on Sunday, closing day of the fair. All still life exhibits in the Pavilion Meeting Room can only be removed on Sunday, closing day of the Fair, between 7:00 p.m. and 9:00 p.m. Any violation of this rule will result in the forfeiture of premium money by the exhibitor.
19. Any member whose animals are removed from the fair before the established check out time must have approval from the General 4-H Superintendent, Davona Gwin. Failure to gain this approval will result in the forfeiture of premiums from the Grays Harbor County Fair and the ineligibility to participate in the State 4-H Fair.
20. Criteria for participation in the State 4-H Fair has been established and is available in the State 4-H Fair Premium Book. Where quotas are concerned, additional criteria may be established by either the State 4-H Fair Board and/or the Grays Harbor County 4-H Council. Participants and alternates will be named and announced as they are determined.
21. All animal exhibitors must enter fitting and showmanship with their own animals, except by a ruling of the section superintendent. Please refer to your project material for the standards for your project.
22. Only ribbons and awards won at this year’s Grays Harbor County Fair may be displayed as decorations. Private farm signs are not allowed on 4-H animal stalls and may not be used in decorating the stalls.
23. Any exceptions to the printed rules must be approved in writing by the General 4-H Superintendent and the 4-H Youth Development Agent.
24. Any animal deemed unruly by the section superintendent, will be removed from the fairgrounds.