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Grays Harbor
County Fair Participant Fact Sheet
INDOOR COMMERCIAL EXHIBITS
| Pavilion Exhibit Hall |
10' front X 8' deep |
$ 275.00 |
| Pavilion Exhibit Hall |
20' front X 8' deep |
$ 525.00 |
| Pavilion Exhibit Hall |
30' front X 8' deep |
$ 725.00 |
| Pavilion Exhibit Hall |
40' front X 8' deep |
$ 925.00 |
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OUTDOOR COMMERCIAL EXHIBITS
All spaces have been reconfigured to 10' wide. Shelter is not available
| Midway |
10' front X 20' deep |
$ 225.00 |
| Midway |
20' front X 20' deep |
$ 425.00 |
| Midway |
30' front X 20' deep |
$ 550.00 |
| Midway |
40' front X 20' deep |
$ 650.00 |
| Stage Area |
10' front X 15' deep |
$ 225.00 |
| Stage Area |
20' front X 15' deep |
$ 425.00 |
| Stage Area |
30' front X 15' deep |
$ 550.00 |
FOOD CONCESSIONS
Food Concession (self contained) - $400.00 or 20% of gross, whichever
is greater.
SELECTION PROCESS:
All applications go through a selection process -NOT
first come, first served basis. However, returning vendors are
given special consideration. Applications are reviewed and selections
are offered based on the following criteria.
- Product balance within fairgrounds
- Uniqueness and appeal of product
- Attractiveness of display
Location is determined by Fair Management. Large exhibits and
activities may be designated to specific areas as determined
by the Fair Management. The Grays Harbor County Fair does not
offer exclusivity of product to any vendor.
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TERMS OF PARTICIPATION
Agreements are issued in the spring and are due with payment.
Payment may be made by cash, check, or cashier's check. Bank
Cards are NOT accepted. Failure to pay by dates
due shall result in forfeiture of space. Should your company
be invited to participate in the Fair, an agreement valid for
the 2007 Fair will be issued. Exhibitors must provide a certificate
of insurance in the amount specified in the Space Agreement
(Typically $1,000,000) or purchase insurance through the Fair
for $100.00
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PARTICIPANT SET-UP
Inside -
- Booth Spaces are available to exhibitors for move-in and set-up
on the Monday and Tuesday prior to Fair.
- Pipe and drape provided to inside booths (No tables or chairs
are provided)
- Public Address Systems are allowed in designated spaces. Must
be included in the Space Agreement.
- Buildings have limited overnight security beginning Tuesday before
Fair through last Saturday night of Fair. Theft and loss is the
responsibility of the exhibitor.
Outside -
- Canopies or Tents are the responsibility of the exhibitor. Exhibitor's
canopies are allowed, provided they meet or exceed the Fire Marshal's
requirements.
- All outside locations are subject to environmental conditions
(rain, sun, wind, humidity, etc.)
- If subfloor is built, must provide ramping for wheelchair/handicap
access. Minimum slope of 12" run for each 1" rise (1/12
slope). All temporary or mobile structures must be ADA compliant.
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EXHIBITORS SERVICES
Freight Delivery (Pre-Fair): Freight will not be accepted BEFORE
the Tuesday prior to the Fair. The exhibitor is responsible for equipment
and labor to unload the delivery. Fair personnel cannot accept or
sign for deliveries made to an exhibitor.
Freight Delivery (during Fair): May be delivered to the Service Gate
for delivery to your booth. Must have Company name listed clearly
on the package. All deliveries must be shipped PRE-PAID. Absolutely
no C.O.D. packages with be accepted. Exhibitor's are responsible for
providing adequate storage of product ordered.
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EXIBITOR CAMPING
Camping permits available for $40 per week. RV's must have special
Camping permit displayed during Fair. All camping units are expected
to pay this fee. Camping is available in the campground, located on
the east end of the fairgrounds near the horse barns. If space allows
and you desire to camp with your booth, it must also be approved in
advanced, by the Fair office and the $40 fee applies to that space
as well.
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